GER Division Calendar
This calendar is based on officer contributions starting in August 2018, bylaws revisions in February 2019, and continuing conversations as needs evolve. Where appropriate, the primary point person(s) responsible is indicated with an X. An (X) indicates the default second person responsible for a task.
Categories:
- Meetings and sponsorship timeframes
- Newsletter
- Elections and NAGT
- Awards
- Finances
Note: After elections, officers should connect new officers with any listservs that they are on (e.g. President and Vice President should be on NAGT Council listserv; Media Director should be on the NAGT Editors listserv; Conference Liaison should connect with 2nd VP of NAGT to get updates on sponsorship requests made through the form here).
| Month | Item | Category | Officer | ||||||
|---|---|---|---|---|---|---|---|---|---|
| President | Past President | Secretary | Treasurer/ Conf. Liaison | Vice Pres. | Media Director | Graduate Student Rep. | |||
| N/A | Sponsorship requests should be made no later than two weeks prior to a meeting [timeframe TBD based on ongoing conversations] | 1 | |||||||
| Sponsored events (sessions, short courses) should be advertised twice: once in the newsletter preceding the abstract deadline and once prior to the meeting. | 1 | X | |||||||
| Monthly: Revise/update division meeting agenda on SERC working group space | 1 | X | |||||||
| Monthly: Officers meeting | 1 | X | X | X | X | X | X | X | |
| Beginning of each month: Send items for NAGTNews (request comes in around the 1st with a deadline about 1 week later) | 2 | X | X | ||||||
| Newsletter submissions should be made to the queue at least 1 week before the 1st of the month for publication in the following newsletter (the GER Exchange). Newsletters are currently sent out on the 1st of the month during the academic year (September - April) - or the Monday following, if the 1st falls on a weekend. | 2 | X | X | ||||||
| January | NAGT telecon meeting with verbal division update | 3 | X | (X) | |||||
| New funds come in - check with NAGT | 5 | X | |||||||
| Scholarship committee reviews applications | 4 | X | |||||||
| February | Initiate conversation with NAGT about coordinating business meetings with 2YC, TED to be in the same room, back-to-back (Current contact is Lisa Nirva.) | 1 | X | ||||||
| Feb. - April | AGU/GSA national meeting session submission and session sponsorship requests | 1 | X | ||||||
| Feb. - April | Reach out to GSA GED division re. Totten Award guidelines | 1 | X | ||||||
| Feb. - April | Initiate conversation about division GSA or AGU session proposal | 1 | X | ||||||
| March | Begin coordinating EER division social(s) with 2YC and TED | 1 | X | X | |||||
| March/ April | EER GER event finances | 5 | X | ||||||
| Identify appropriate award external reviewers | 4 | X | X | X | |||||
| April | Nomination period for awards opens (April 1) | 4 | X | X | |||||
| Include announcement in newsletter about officer nominations. Explain terms of each position. Can be multiple candidates for all positions except Pres and Past Pres. | 3 | X | |||||||
| May | NAGT telecon meeting with verbal division update | 3 | X | (X) | |||||
| New officer nominations to NAGT (May 15) | 3 | X | |||||||
| June | NAGT holds annual officer elections for national and division officers. Voting was open May 30 to July 1 in both 2017 and 2018. | 3 | |||||||
| Nominations due for awards (June 1) | 4 | X | X | ||||||
| July | NAGT telecon meeting with verbal division update | 3 | X | (X) | |||||
| EER meeting - division socials. Ensure at least one officer is present and handling logistics, ensure swag available at NAGT booth. | 1 | X | X | ||||||
| August | Award committee decision (August 1) | 4 | X | X | |||||
| September | Prepare annual report for NAGT Council Meeting | 3 | X | ||||||
| October | Recruit scholarship review committee | 4 | X | ||||||
| October/ November | NAGT division final report, telecon meeting with verbal division update | 3 | X | (X) | |||||
| GSA GER Division meeting; President goes over annual Division report and introduces new officers; ensures swag is available at NAGT booth | 1 | X | X | X | X | X | X | X | |
| Financial annual report prior to GSA | 5 | X | |||||||
| December | Reimbursement for invited speaker for GSA | 5 | X | ||||||
| Scholarship applications due | 4 | X |
Download data (3kB)
(last updated 2023-02-23 16:00:05)