Initial Publication Date: January 30, 2025
Elections: Nomination and Ballot Process
The following election process timeline has information for both the national association elections and Section/Division elections. Both election cycles follow the same overall timeline but vary in how they are implemented according to national, section, or division bylaws.
| Month | National Officer Elections | Section and Division Officer Elections | |
|---|---|---|---|
| January - February | Executive Director communicates with Chair of Nominations committee about procedures, needs for this nomination cycle and timeline – Executive Director | Executive Director communicates with Section and Division presidents about procedures and timeline at the Council meeting – Executive Director | |
| Chair distributes charge and needs to the Committee – Nomination Committee Chair | Section and Division presidents distribute needs, roles, and responsibilities as appropriate – Section and Division Presidents | ||
| January - March 14 | Nominations are sought through the nominations form and promoted through news and other venues; share information about roles and responsibilities with potential nominees – all | Nominations are sought from Section and Division membership and promoted through news and other venues; It is recommended to share information about roles and responsibilities with potential nominees. During this time, Section and Division presidents should follow the processes laid out in their respective bylaws – Responsible Section or Division representatives | |
| March 15 - April 14 | Nominations committee discusses nominees, gets input and approval from the Executive Director and Executive Office (verifying membership, no ethics violations, good working relationship), and invites individuals to serve – Nomination Committee Chair leads | ||
| April 15 | Final slate developed by committee is shared with the Executive Director and Executive Office by April 15 and ready for ExComm approval at face-to-face meeting – Nomination Committee Chair | ||
| May | Candidate biographies and photos solicited for submission to the ballot information form – Nomination Committee Chair leads | Candidate biographies and photos solicited for submission to the ballot information form – Responsible Section or Division representatives | |
| Election form created (test form to verify that form is only for members) – Executive Office web staff | |||
| Create news items for association, section, and division candidate biographies, linking back to form) – Executive Office web staff | |||
| May 15 | All candidate information due – Nomination Committee Chair | All candidate information due – Responsible Section or Division representatives | |
| June | Voting open for 30 days; ensure that we receive enough votes for the election certified – Executive Office staff | ||
| July | Elections results certified and communicated to Nominations Committee, Sections, Divisions – Executive Office staff | ||
| July - August | Results are communicated to candidates – Nomination Committee chair | Results are communicated to candidates – Responsible Section or Division representatives | |
| Results are communicated to members – Executive Office staff | Results are communicated to Section and Division members – Responsible Section or Division representatives | ||