Webinar Planning Committee Workspace

NAGT Shared Zoom Room

NAGT Shared: https://zoom.us/j/524313638

U.S. Dial: +1 669 900 6833 or +1 646 558 8656
Meeting ID: 524-313-638

Charge to the Committee

The committee will design and implement an annual webinar program that serves community needs and will find appropriate speakers to fill the schedule. SERC will set up websites and technology etc. NAGT staff will to do marketing with input from the committee. The committee is appointed by the PD committee, is represented by a member on the PD committee and reports to them. Members serve staggered 3 year terms and may be reappointed once.

Committee Members Publicly Available Committee list

  • Rory McFadden, Gustavus Adolphus College (chair) ('19 -'21)
  • Aida Awad, AIU ('19 -'21)
  • Adrianne Leinbach, Wake Technical Community College ('19 -'21)
  • Cathy Manduca, Carleton College ('19 -'21)
  • Cailin Orr, Carleton College ('19 -'21)
  • Beth Pratt-Sitaula, UNAVCO ('19 -'21)
  • Stefany Sit, University of Illinois at Chicago ('19 -'21)
  • Margie Turrin, Columbia University in the City of New York ('19 -'21)
  • Sean Tvelia, Suffolk County Community College ('19 -'21)


Scheduling Webinars

  • Typically no more than three speakers for a webinar (1 hr is not very much time)
    • Scheduling Process
      • Identify weeks that presenter(s) would be available
      • Get Presenters to commit to a week (after consulting the master webinar series planning matrix)
      • Get Presenters to commit to a day and time; trying to schedule a webinar start time, we generally aim to have all webinars occur between 11ET/10CT/9MT/8PT and 4ET/3CT/2MT/1PT to try and maximize availability
    • Information needed from the presenter(s). Any information ASAP is best, but items 1 through 4 should be at available 2 months before and no closer to the webinar than a month.
      1. Title
      2. Presenter name(s) and affiliation(s)
      3. Summary (75 - 100 words)
      4. Short description ( ~200 characters with spaces)
      5. Webinar goals (3 - 4, these can come later, by a month before the webinar)
      6. Relevant image for webpage (optional)
      7. Resources (optional and can be posted after webinar, same time as recording)

Webinar Development, Timeline, and Responsibilities

2+ months prior to webinar:

  • Send out invitational emails to potential presenters (committee member)
  • Titles chosen with presenters (committee member)
~1 month prior to webinar
  • Schedule a call with the presenters to outline their talk and how to make their presentation interactive (see resources below) and to finalize information (e.g. goals and description if not already included) for the webinar page (committee member)

~2 weeks prior to webinar: (optional)

  • Planning call with webinar speaker(s) and anyone else who is part of the design of the webinar and set date for practice run (committee member)

~2 - 4 days prior to webinar:

  • Practice run of the webinar to check technical issues (support staff and/or committee member)

2 days prior to webinar:

  • Close registration (support staff)
  • Combine presenter and webinar series slides into single slide deck for presenter to use and also upload to the webinar page, make sure the final version sits with the person that will be sharing their screen, usually the person presenting (support staff)

1 day prior to webinar:

  • Email registrants, including presenters, with Zoom connection information (support staff)

Information for Speakers about Interactive Webinars

Typically webinar presenters create a powerpoint/keynote presentation that the audience sees during the webinar, typically you the presenter shares their screen of the presentation for easy slide transition. In addition, Zoom also has a handful of features for increasing audience engagement. These are chat, nonverbal feedback, polling, and screensharing. We can also gather some information before the webinar from the registrants if that is helpful.


  • Moving beyond a powerpoint - because of the digital nature, you can include more multimedia or screenshare the website if that helps the listener understand something particular about the website and teaching, modules, etc.
  • We can add a question or two to the registration form, although we should keep them relatively short, that could facilitate an aspect of the webinar
  • NAGT Webinar Series Template NAGT Webinar Series Slides_template.pptx (PowerPoint 2007 (.pptx) 1.6MB Nov12 19)
    • NOTE: The final slide needs to be updated with the end of webinar link and also timely upcoming webinars.

During the webinar

Interaction options within Zoom

  • Polling allows you to pose multiple answer/yes-no questions to the audience and receive immediate feedback during the webinar. We can set up specific multiple choice/single choice polling questions and answers before the webinar, and then you can choose to start the poll at any time. Responses are immediately counted, and you can choose to show those to participants or not.
  • Chat box - allows participants to ask the presenter (you) questions and also discuss topics with each other. This allows for conversation without having people have to talk via the audio. This often works well when asking participants for examples of what they do. Getting discussion started early is helpful as well. I'll also be posting relevant links into the chat box as topics come up.
  • Nonverbal feedback provides a means for audience responses and interaction that is temporary, doesn't require typing into the chat, and can be counted. This includes responses such as yes, no, and hand raising, which are options in the Zoom interface
    • Incorporating pauses in the presentation for questions and comments always helps with audience participation.

link address of an example: https://d32ogoqmya1dw8.cloudfront.net/files/leadership_workspace/example_interactive_webinar.mp4.mp4

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